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Archival Donations from Individuals and Organizations

Archives and Special Collections accepts materials from university faculty, staff, and outside individuals and organizations. Our collecting focus currently includes materials relating to the history of the University, Regina College, the visual arts and literature in Saskatchewan, journalism, and the environmental movement.

Conditions of Donation

All donation offers receive serious consideration by Archives and Special Collections. Donations of material are accepted with the understanding that the University becomes the sole owner, and reserves the ultimate right to determine retention, location, organization, and other considerations related to its use or disposition.

Tax Receipts

Tax receipts may be issued by the University for donated archival materials. As per the University of Regina’s Gift Acceptance Policy GOV-030-005, independent appraisals are required for all gifts-in-kind that require a tax receipt. Appraisal costs are the responsibility of the donor. Archives and Special Collections does not arrange or perform appraisals for any archival materials, however we will assist in identifying qualified NAAB appraisers for interested donors.

Additional information about the University’s Gift Acceptance Policy may be found at

Information about the National Archival Appraisal Board (NAAB) may be found at

Archives and Special Collections contains various collections that have been certified as cultural property by the Canadian Cultural Property Export Review Board. Archives and Special Collections no longer offers to coordinate applications for designation as cultural property except in the most exceptional of circumstances.

In order to issue a tax receipt Archives and Special Collections requires the donor to sign a donation agreement.

For further information or to initiate a donation

Please contact:

Alyssa Hyduk
University Archivist

Michael Shires
Community Engagement and Communications Librarian (for donation of special collection materials)

For book donations please visit the Library Donations page